Executive Assistant, Human Resources

Job Number: R10008962
Brand: Fox Networks Group
Job Type: Administrative, Human Resources
Location: Los Angeles, California, United States of America
Job Posting Date: July 16, 2019
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OVERVIEW OF THE COMPANY

Fox Networks Group

We are a collection of enduring brands and iconic, unforgettable characters. We create content for audiences big and small, reaching billions of people every day. Most of all, we are many individuals, each uniquely talented, each a critical piece to our puzzle, who collectively become a power. Desire to thrill and engage? Join us as we engage and inspire.

JOB DESCRIPTION

Walt Disney Television is seeking a forward thinking, motivated, Assistant who is interested in gaining invaluable business experience and the opportunity to hone their HR skills by supporting two Human Resources Executives.  The ideal candidate will possess a polished, proactive, resourceful and flexible demeanor, and successfully manage this role by applying critical thinking skills and developing strong partnerships throughout the organization.

Responsibilities

  • Provide high caliber general administrative support to two HR executives and team (answer phones, schedule meetings/conference rooms, organize files, make travel arrangements, process expense reports, order supplies and process invoices, respond to inquiries, etc.);
  • Fully participate in managing the workflow of the office in a timely and effective manner (ownership of projects, basic research for ad hoc projects, and reports)
  • Work closely with the executives to successfully and tactfully manage the calendar and time (proactively manage calendar; anticipate issues and resolve promptly; identify applicable materials/files for meetings);
  • Proactively analyze, make recommendations and resolve office administrative and procedural challenges;
  • Utilizing relevant technologies, develop and maintain a highly effective and efficient follow up system;
  • Set priorities, meet deadlines and follow up on assignments with a minimum of direction;
  • Maintain accurate and timely department lists (email, office phone, cell etc);
  • Maintain standards of strict confidentiality with respect to all matters and documents;
  • Create a positive environment for all who interact with the office and team;
  • Other miscellaneous duties and projects assigned, as needed.
  • Work with HR Business partner team to creatively solve problems and assist clients with requests, workflow, and questions

Basic Qualifications

  • Demonstrated experience supporting an executive office as a highly collaborative and well integrated partner;
  • Previous administrative support experience (3-5 years) working with senior level executives (Disney experience a plus);
  • Strong people skills, including the ability to work exceptionally well with executives, staff, external associates at all levels, and as part of a larger departmental team;
  • Ability to manage complex office administrative work requiring the use of independent judgment and initiative;
  • Highly skilled in meeting deadlines, prioritizing work and driving quality results;
  • Approaches work with a high degree of organization, attention to detail, and strong follow-up skills;
  • Ability to make decisions when there is a lack of information and the ability to change course of action quickly;
  • Maintains a positive, professional demeanor under pressure and is resourceful and flexible;
  • Effective communicator, both verbally and written;
  • Approaches work with a strong sense of purpose, competence, authority and compassion;
  • Regularly applies critical thinking to understanding and resolving issues;
  • Strong computer proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SAP or Workday a plus;
  • Ability to be flexible with work schedule. Some overtime required.

Preferred Qualifications

Previous experience in Human Resources

Required Education

Bachelor’s degree or equivalent experience

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

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