Executive Assistant

Job Number: R10009590
Brand: Blue Sky Studios
Job Type: Administrative
Location: Greenwich, Connecticut, United States of America
Job Posting Date: October 9, 2019
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OVERVIEW OF THE COMPANY

We are a collection of enduring brands and iconic, unforgettable characters. We create content for audiences big and small, reaching billions of people every day. Most of all, we are many individuals, each uniquely talented, each a critical piece to our puzzle, who collectively become a power. Desire to thrill and engage? Join us as we engage and inspire.

JOB DESCRIPTION

Provides administrative support to the Office of the President of Walt Disney Animation Studios. Serves as day-to-day liaison between President and various internal and external parties. 

Must have the ability to exercise good judgement in a variety of situations with strong written and verbal communication skills.  Must be extremely detail-oriented, tech savvy, organized, pro-active, possess great interpersonal skills and have the ability to work in a discreet and confidential manner.

Exercise strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with a positive, flexible and professional disposition. Must be a forward thinker who actively seeks opportunities and proposes solutions.

Job Responsibilities:

  • Coordinates information, communications and resources to align with the President’s vision and priorities.
  • Serves as a intermediary with executives, producers, directors, writers, talent, other assistants, external associates and visitors at all levels.
  • Understands priorities, as well as short term strategies and lays out a plan of how and when to tackle them.
  • Identifies and oversees any conflicting needs and handles matters expeditiously and proactively, following through on projects to successful completion, often with deadline pressures.
  • Coordinates domestic and international travel and logistics for the President.
  • Creates a positive environment for all who interact with the office.
  • Responsibly and tactfully manages President’s time, multi-tasks and communicates with authority.
  • Excellent follow-through skills and ability to meet deadlines, juggle priorities and apply good professional judgement on a daily basis.
  • Maintain impeccable integrity, professionalism, and discretion with regard to confidential information. Display excellent judgment, poise, and professionalism.
  • High degree of confidence with and efficient use of technology with proficiency in Google Suite, Microsoft Word, Excel, PowerPoint, web conference software, internet research, etc.).
  • Processes and organizes expense reports.
  • Drafts correspondence and manages incoming/outgoing mail.
  • Meeting coordination, logistics, preparation, invitations and materials.
  • Provides overall administrative support including, but not limited to, answering phones, greeting visitors and arranging day to day meetings.

Basic Requirements:

  • Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion

  • Strong proficiency with Microsoft Office Suite

  • Demonstrated ability to prioritize, meet deadlines, make decisions, delegate and change course of action quickly

  • Detail-oriented with the ability to maintain professionalism under pressure

  • Strong organizational and follow-thru skills, especially with extensive scheduling

  • Effective communicator, both verbally and written

  • Positive attitude and the ability to be proactive, resourceful and flexible

  • Strong people skills, including the ability to work effectively as part of a team and with professionals at all levels

  • Ability to take initiative and work with limited supervision

  • Must be a proactive problem-solver with creative instincts and business sense

Preferred Qualifications:

  • Proven knowledge of Walt Disney Company policies and procedures

  • Mac OS, Keynote and SAP User experience

  • Extensive expense report and travel experience

Required Education:  

  • BA or BS preferred

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

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