Executive Assistant

Job Number: R10009852
Brand: National Geographic
Job Type: Administrative
Location: Washington, District of Columbia, United States of America
Job Posting Date: November 11, 2019
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OVERVIEW OF THE COMPANY

National Geographic

National Geographic Partners LLC (NGP), a joint venture between Disney and the National Geographic Society, is committed to bringing the world premium science, adventure and exploration content across an unrivaled portfolio of media assets. NGP combines the global National Geographic television channels (National Geographic Channel, Nat Geo WILD, Nat Geo MUNDO, Nat Geo PEOPLE) with National Geographic’s media and consumer-oriented assets, including National Geographic magazines; National Geographic studios; related digital and social media platforms; books; maps; children’s media; and ancillary activities that include travel, global experiences and events, archival sales, licensing and e-commerce businesses. Furthering knowledge and understanding of our world has been the core purpose of National Geographic for 131 years, and now we are committed to going deeper, pushing boundaries, going further for our consumers … and reaching millions of people around the world in 172 countries and 43 languages every month as we do it. NGP returns 27 percent of our proceeds to the nonprofit National Geographic Society to fund work in the areas of science, exploration, conservation and education.

JOB DESCRIPTION

The Executive Assistant (EA) is responsible for supporting the senior team of Program Strategy and Acquisitions at the National Geographic Channels -- SVPs and VPs responsible for Scheduling, Acquisitions and Global Programming. In addition, the EA will provide support for the EVP of the team when he is in the office in DC. The EA must demonstrate a high level of professionalism, pro-activeness and initiative. The successful candidate needs to be comfortable working in a high-pace environment with frequently changing/evolving tasks and goals. Outstanding attention to detail and excellent communication skills are as critical as building effective relationships with other senior executives and their EAs.

Responsibilities:

  • Calendar Management - Proactive calendar management, handling schedules for Senior Team.
  • Executive Support - Developing presentation materials for key meetings (MS PowerPoint and Keynote). Creating detailed notes and documents for key meetings. Building spreadsheets and workbooks (MS Excel) where required. Ensuring that telephone messages, emails and written correspondence are reviewed daily and that urgent requests are prioritized and dealt with appropriately.
  • Travel Management - Scheduling, booking and arranging travel for the Senior Team within budget guidelines. Assist in monitoring and tracking expenditure on travel for the department, ensuring that monthly travel requests and spend are in line with budgeted forecasts as shared with Finance. Ensuring that travel details are accurately recorded in the team calendars
  • Administrative Support  - Arranging, testing and configuring all audiovisual (AV) and technical equipment needed for key meetings before the meeting starts; ensuring that the meeting rooms are ready for meetings so that they are able to start on time with minimum disruption.

Requirements:

  • BA or BS in a related field preferred.
  • Experience supporting senior executives in fast-paced environment.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

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